Village of Palestine
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MINUTES
PALESTINE VILLAGE BOARD OF TRUSTEES MEETING
JULY 6, 2006


The Palestine Board of Trustees met in regular session on July 7, 2006, at 6:00 PM. Trustees answering the roll call were Gene Purcell, Greta Dennison, David Branson, Larry Surrells and Larry Miller. Walter Fritchie was absent.

Margaret Littlejohn and Police Chief Jim Clark were present.

The meeting began with all in attendance reciting the Pledge of Allegiance.

The minutes of the June meeting were unanimously approved as presented.

OLD BUSINESS

The proposed annexation has been cancelled due to significant opposition from the residents of the Oklahoma subdivision.

The situation of properties within the Village needing improvement was as follows.

GABE’S PLACE: 413 S. Main – no new development

WERKER: 402 East Harrison St. – Sheriff Foreclosure Sale 5/30. No new information

Clifford Adams presented a bid to replace the windows on the front office. The bid was at cost of materials plus 10% for installation. The total bid price was $665. Larry Surrells moved, seconded by Greta Dennison, to accept the bid. Motion passed unanimously.

There have been five golf cart permits issued. Chief Clark clarified the streets to be off limits to golf carts. These are LaMotte, Washington, and the streets surrounding the old grade school. The Board agreed by consensus. IDOT has not issued a permit for crossing IL 33 to date. The Mayor is still working to try to get this approval.

Larry Miller moved, seconded by Larry Surrells, that the proposed changes for the rules and regulations for the Pioneer Meeting Room be approved as presented, to allow for-profit businesses to hold meetings there, subject to Board approval. Motion passed unanimously.

NEW BUSINESS

The rear exit to the Pioneer Room has no steps and is much higher than the outside ground elevation, which makes emergency exits very hazardous. Larry Surrells agreed to investigate the location of an exit ramp outside this door.

The new Tax Levy Ordinance for fiscal year 2006-2007 was presented for approval. Gene Purcell moved, seconded by Greta Dennison, to accept the Ordinance as presented. Motion passed unanimously.

A motion was made by Larry Surrells, seconded by David Branson, to prepare a resolution for the Labor Day Parade route and submit to IDOT for approval to temporarily close Route 33. Motion passed unanimously.

The bid by Ambraw Asphalt Inc. to overlay W. Harrison and Porter Drive was increased from $24,540 to $28749.26. This was necessary due to increases in material and delivery costs since the original bid was submitted. IDOT has approved this change. Greta Dennison moved, seconded by Larry Surrells, to accept the revised bid. Motion passed unanimously.

The DPW staff needs a new computer and printer for use in preparing their reports. The current printer has quit working and the computer is outdated. Larry Surrells moved, seconded by David Branson, to secure necessary replacement equipment from Dell Computer Corporation including “at home support.” Motion passed unanimously.

Peachtree Accounting by Sage has just released the newest version, which includes dramatically improved reporting and budgeting capabilities. David Branson moved, seconded by Greta Dennison, that the new version of Peachtree Accounting be purchased at a cost of $769.95. Motion passed unanimously.

COMMITTEE REPORTS

Budget committee chairman, Floyd Fuller, reported that he has started a detailed costing procedure to more correctly identify the cost structure of the Village, the Sewer Department, and the Streets and Sidewalk. These costs will be compared to the cost figures identified by the State.

Building Regulations chairman, Larry Miller, reported that our Mobile Home Ordinance needs to be updated as related to Mobile Home versus Manufactured Home, roof design and siding of Manufactured Homes that will be moved into the Village. This will be in conjunction with the governing regulations of the State of Illinois.

Streets, Sidewalks, and Alley Committee chairman, Larry Surrells informed the Board that there is a drainage problem at LaMotte and Rt 33. A dry well needs to be installed near that location along with some ditch repair. The location of sidewalks at the new grade school have been defined. These will be installed after the old high school building has been demolished.

Sewer Committee chairman, David Branson, reported that the pond water is being tested to meet environmental requirements, and that a sludge study has been ordered.

Greta Dennison moved, seconded by Larry Miller, that we convene into executive session under Section 2©1 of the Open Meetings Act for the discussion of personnel, railroad crossings, and the Main Street Project.

Meeting adjourned to executive session at 6:52 PM.

Meeting reconvened from executive session at 7:22 PM.

Greta Dennison moved, seconded by Gene Purcell, to increase part time employee, Kathy Fuller, wages from $6.50 to $7.50 per hour. Motion passed unanimously.

By consensus, Mayor Pat Schofield was given permission to write letters to all persons that would be affected by closing any of the four railroad crossing in the Village.

Larry Surrells moved, seconded by Greta Dennison, that the Village support Beulah Bowman in obtaining land and grants for the Main Street Project. Motion passed unanimously.

By consensus the meeting adjourned at 7:27 PM.

Patricia Schofield, President
Floyd M. Fuller, Clerk

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