Village of Palestine
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Minutes of July 7, 2005
Palestine Board of Trustees Meeting

The Palestine Board of Trustees met in regular session on July 7, 2005, at 6:00 PM. Trustees answering roll call were Gene Purcell, Larry Miller, Greta Dennison, David Branson, Walter Fritchie and Larry Surrells. Police Chief Jim Clark was also in attendance.

Visitors in attendance were Robinson Daily News Reporter Kyle Mayhew; Palestine Pioneer News Reporter Jim Ellis; Bob Taylor; Leon Parker, Jack Stoltz; Bill and Cathy Johnson and their son, Matt Johnson; Barbara Johnson, a supporter of the Wine and Arts Festival; Waste Management Representatives.

The meeting began with all those in attendance reciting the Pledge of Allegiance.

BOARD ACTION
The minutes of the Board of Trustees Meeting held on June 2, 2005 were read and approved with one correction. “Larry Miller moved that the lot at the end of Wabash Street, now owned by the Village be vacated to Tom Franklin who has been caring for it since 1991 (instead of 1999).” 1999 was when the Board of Trustees voted to sign over the property to Tom Franklin if and when the Village made the decision to dispose of the property.

The TRUTH IN TAXATION Meeting was set for August 4, 2005, at 5:30 PM.

The only bid for Franchise/Contract for Village Residential Trash Collection was opened. It was delivered by the company who has our current trash collection contract, Waste Management of Illinois. The Contractor’s proposal met all bid specifications. The monthly rate per Residential unit for Year One will be $7.45; the monthly rate per Residential unit for Year Two will be $7.67; the monthly rate per Residential unit for Year Three will be $7.90; the monthly rate per Residential Unit for Year Four will be $8.14. Larry Miller moved that we accept the bid from Waste Management; Larry Surrells seconded; motion passed unanimously.

The Annual Appropriation Ordinance #2005-0-08 was presented for approval. Motion to accept said ordinance was made by Gene Purcell and seconded by Greta Dennison. Motion passed unanimously.

Mayor Schofield has received an advisory from USDA that our Village would be eligible for a grant that would assist us in installing an Emergency Alerting System. There is a grant available for funding such a system and if we are approved for this, the grant would provide 75% of the cost to build. Based on this information, Mayor Schofield has obtained estimates for such
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an installation and presented them to the Board for their information and requested approval for her to proceed with the application for the funding grant. A motion was made by Larry Surrells to proceed with this grant application; seconded by David Branson. Motion was passed unanimously.

An individual has approached the Village for permission to hunt on a part of the Village’s property. Discussion concluded that due to Village liability, it would not be in the best interest of the Village to grant such a request. The proposal died for lack of motion.

Melissa Murdock has inquired to see if the Village would be interested in selling their property contiguous with her property on Vincennes Avenue. After discussion, the Board felt that their original purchase, of the property in question, was to protect access to the main sewer line for the Village, and we should not do anything to jeopardize that access. No action was taken by the Board on this inquiry.

Gene Purcell made a motion to adopt the Resolution for IDOT Labor Day Parade permit. Larry Surrells seconded; motion was approved unanimously.

Bill Johnson requested a permit to hold the Third Annual Wine and Arts Festival which would be held on October 1 and 2, 2005. He also requested that the permit include allowing the patrons to carry open wine containers/glasses within boundaries preset by the Festival committee, on Main Street and areas in front of the established businesses. Larry Surrells made a motion to approve the permit for the Festival and Walter Fritchie seconded. Motion approved unanimously. Larry Miller made a motion to approve the open wine containers/glasses for a one year trial period; seconded by Larry Surrells. Motion passes with yes votes from Larry Miller, Greta Dennison, Water Fritchie and Larry Surrells; no votes were made by Gene Purcell and David Branson.

Mayor Schofield received an inquiry about the possibility of a Skateboard Park from Dakota Lowe. After a lengthy discussion by the Board, Mayor Schofield asked for permission to have a meeting with the young people involved to see what might be worked out and report back to the Board. Permission was granted to the Mayor to have a talk with those interested.

Maxwell Concrete was contacted about repairing the street in the 100 Block of West Grand Prairie as soon as his schedule will allow. He has sent an estimate for the anticipated work .

Motion was made by Larry Surrells to approve the necessary repairs on the Chevy Ton Truck; seconded by David Branson. Motion passed unanimously.

No action was made by the Board regarding the use of golf carts on public streets in the Village. Jim Clark reported that the Statutes of the State of
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Illinois will not allow the crossing of any State Highway by a Golf Cart. The committee recommended that there be no action by the Board at the present time. The Trustees want to explore this matter further.

An estimate for new computer and networking systems was presented to the Board for their approval. Official approval and vote will be made at the August Board meeting.

The speed limits that will extend out West Lamotte, which will border the new Grade school, were discussed. It was suggested that we should re-adjust those speed limits to coincide with the Village speed limits. New speed limit signs will be posted at the approved time.

Larry Surrells reported back regarding Santiago Calip’s request for a special parking sign in front of his business in the 100 block of West Grand Prairie St., especially after hours and on weekends. The Board is unable to do anything about the parking situation at this time.

Mayor Schofield presented the final bids for the Chip and Seal project and the resurfacing of East Lamotte Street, and requested approval on the overages . Larry Surrells made the motion to accept the overages; Greta Dennison seconded. Motion was approved unanimously.

Margaret Littlejohn, Utility Clerk, reported that the collection of past due sewer bills was much better.

Larry Miller moved that the Board go into Executive Session for the purpose of discussing employee evaluation; seconded by Larry Surrells. Motion approved unanimously.

The regular session of the Board of Trustees Meeting reconvened at 7:40 PM. Greta Dennison moved the make Jim Baker a fulltime employee with full benefits with 50 cents per hour raise in pay. Motion seconded by Larry Miller. Motion approved unanimously.

Larry Surrells expressed his opinion on the need for a part time third person to be hired for the DPW, or contract out the sidewalk repairs that are badly needed. We have a long list of repairs to be made. The Board will look into this further.

Motion to adjourn was made by Larry Surrells; seconded by Larry Miller. Motion approved unanimously.

Meeting was adjourned at 7:50 PM.

Patricia Schofield, President
Floyd M. Fuller, Clerk

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