Village of Palestine
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MINUTES
PALESTINE VILLAGE BOARD OF TRUSTEES MEETING
June 1, 2006

Informal Annexation Meeting

An Open Informal Annexation Meeting was held at 5:00 PM, June 1, 2006, to discuss the annexation of the area west of Washington Street known as the Oklahoma subdivision area, as well as other areas as legally described.

There were 37 in attendance representing residents of the area. The purpose of the annexation was presented by Greta Dennison. Mayor Pat Schofield presented information regarding the details of the plan. These included plans for sewers for the area, improved streets, additional street lighting, and police protection, as well as continued mosquito prevention.

Many questions were raised by those in attendance. Objections were raised by six persons. The questions centered on the details of the planned annexation. The objections mainly concerned increases in property taxes.

The meeting adjourned at 6:17 PM.

BOARD MEETING

The Palestine Board of Trustees met in regular session on June 1, 2006, at 6:25 PM. Trustees answering the roll call were Gene Purcell, Greta Dennison, David Branson, Walter Fritchie, Larry Surrells and Larry Miller.

Visitors in attendance were Bob Taylor, former mayor Dick Kent, and David Hughes. Also present was Sewer Utility Clerk, Margaret Littlejohn and Jim Clark, Chief of Police.

The meeting began with all in attendance reciting the Pledge of Allegiance.

The minutes of the last meeting were read and approved unanimously.

OLD BUSINESS

The proposed annexation ordinance of the area known as the Oklahoma Subdivision, as well as other areas as legally described, has been prepared. A formal Public Hearing meeting will be held July 6, 2006, at 5:00 PM prior to the regular Board of Trustees Meeting.

The situation of properties within the Village needing improvement were as follows.

GABE’S PLACE: 413 S. Main – no new development
ANDERSON: 601 West Market – Sold, new owner in possession.
WERKER: 402 East Harrison St. – Sheriff Foreclosure Sale 5/30

Those persons who have not cleaned up their properties or who have not disposed of garbage, refuse, and trash hazardous to the health and welfare of the Village residents will be notified by letter of probable legal action necessary to correct the situation. These letters will be delivered by the Police Department.

NEW BUSINESS

Larry Surrells moved to formally approve a donation of $464 to the University of Illinois 4-H Foundation, as earlier approved, seconded by Greta Dennison. The receipt of a $10,600 grant, for an Emergency Warning System for the Village of Palestine, was a direct result of the grant request made by the U of I Grant Writer, Jennifer Rardin. Motion passed unanimously.

Larry Surrells moved to formally approve a donation of $2475 to the University of Illinois 4-H Foundation, as earlier approved, seconded by Larry Miller. The receipt of a portion of a $99,000 grant, (in the amount of $85,0000), for the purpose of a revolving loan fund to be used to encourage new businesses to locate in the Village area, and to help improve existing businesses, both of which will be geared to increase employment for the Palestine area. Motion passed unanimously.

Greta Dennison moved, seconded by Larry Surrells, to formally approve a Resolution for Preserve America Grant to preserve out Heritage. Motion passed unanimously.

The 2006 Annual Appropriations Ordinance was presented. Gene Purcell moved, seconded by Greta Dennison, to approve the ordinance. Motion passed unanimously.

The possibility of collecting sales tax from vendors at special events was discussed. Larry Miller moved that we consider collection of Retail Sales Tax from all vendors at special events within the Village. Motion died for a lack of a second.

Larry Surrells moved, seconded by Walt Fritchie, to buy a new Rhino bush hog mower from Rahn Equipment for $1,971.50. Discussion concluded that the old mower was completely worn out, and was requiring more repairs and maintenance than was warranted. Motion passed unanimously.

Two neighborhood requests have been made to replace Yield signs with Stop signs at the intersection of Bryant and Harrison Streets. Larry Miller moved, seconded by David Branson, to replace the requested Yield signs with Stop signs at the corner of Bryant and Harrison Streets. Motion passed unanimously.

The wireless computer connections between the 3 computers is not working adequately and a computer technician has recommended that the connections be hard-wired. David Branson moved, seconded by Gene Purcell, to replace the wireless connection with hard wired connections and that the wall outlets be installed. Motion passed unanimously.

No action was taken regarding changes in parking on Main Street.

Bids have been received for the street maintenance, and due to increased costs of material and delivery charges, the estimated cost for chip and seal, crack routing, cleaning and filling, has been increased by a total of $4,677.55. Larry Surrells moved, seconded by Walt Fritchie, to approve these increased costs. Motion passed unanimously.

The use of the Pioneer Room has, here-to-fore, has been restricted to non-commercial use. Larry Miller moved, seconded by Gene Purcell, that Mayor Schofield proceed with the review of the current rules and regulations of the Pioneer Room. Any changes will be presented for further consideration by the Board. Motion passed unanimously.

The Local Government Health Plan/Intergovernmental Cooperation Agreement, for the medical insurance for the Village employees was approved for Fiscal Year 2007 by motion made by Larry Miller, seconded by larry Surrells. The annual premium will be raised from $508 per month per employee to $597 per month per employee effective July 1, 2006. Motion passed unanimously.

The three windows in the front office of the Village Office Building, are no longer operable and Mayor Schofield asked permission to get bids for replacements. Larry Surrells moved, seconded by Greta Dennison, to permit Mayor Schofield to seek estimates for new replacement windows. Motion passed unanimously.

Gene Purcell moved, seconded by Larry Miller, to place a ½ page ad in the Rodeo program at a cost of $70. Voting yea was Gene Purcell, Greta Dennison, David Branson, Walter Fritchie, and Larry Surrells. Larry Miller voted nay.

COMMITTEE REPORTS

Streets, Sidewalks, and Alley Committee chairman, Larry Surrells informed the Board that some brackets that hold the street signs need to be replaced because the bolts holding the signs are frozen in place.

No other reports were offered.

Greta Dennison moved, seconded by Gene Purcell, that we convene into executive session under Section 2©5 of the Open Meetings Act for the discussion of the purchase of real property for the use of the public body. Motion passed unanimously.

Meeting adjourned to executive session at 7:28 PM.

Meeting reconvened from executive session at 7:38 PM.

Larry Surrells moved, seconded by Greta Dennison, to pursue the purchase of vacant lots on Main St. with grant money. If grant money does not become available, then look into buying vacant lots. Motion passed unanimously.

By consensus the meeting adjourned at 7:40 PM

Patricia Schofield, President
Floyd M. Fuller, Clerk

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