Village of Palestine
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MINUTES
PALESTINE VILLAGE BOARD OF TRUSTEES MEETING
April 6, 2006

The Palestine Board of Trustees met in regular session on April 6, 2006, at 6:00 PM. Trustees answering the roll call were Gene Purcell, Greta Dennison, David Branson, Walter Fritchie, Larry Surrells and Larry Miller.

Visitors in attendance were Bob Taylor, DPW employee Jim Baker, and Tom Osborn, reporter for the Robinson Daily News. Also present was Sewer Utility Clerk, Margaret Littlejohn and Jim Clark, Chief of Police.

The meeting began with all in attendance reciting the Pledge of Allegiance.

The minutes of the last meeting were read and approved as presented.

OLD BUSINESS

Mayor Pat Schofield announced that the Revolving Loan for Illiana Cores has met preliminary approval at the USDA/Rural Development Office in Effingham; pending final approval in Champaign, the funds will be ordered soon.

Mayor Schofield also announced progress with problem properties in the Village.

1. 303 W. Grand Prairie St. has been torn down and the lot cleaned.
2. 300 Block of W Market St. has been sold and is for resale.
3. 413 S. Main St. owners report that they plan some remodeling.

The Trustees approved, by acclamation, the mini-park project on Main Street. Beulah Bowen has reported that she continues to work on plans and grants for this project.

NEW BUSINESS

An estimate for $930.00 received from Steve Mitchell for rock to be spread on the roads around the lagoon was presented to the board for approval, at the request of DPW employee, Jim Baker. Larry Surrells moved, seconded by David Branson, to approve the estimate. The motion passed unanimously.

Spring Cleanup is set for April 29. All paid up customers of Waste Management are urged to help by disposing of all trash around their property(ies), lots, garages, and outbuildings.

Year-round burning privileges was formally approved upon motion made by Larry Miller; seconded by Larry Surrells. Leaf burning will be limited to Saturdays and Sundays only between dawn and dusk only. Motion passed unanimously.

The Grant Agreement for Emergency Alarm System was formally approved upon motion made by Larry Surrells; seconded by Greta Dennison. Motion passed unanimously.

A service contract from Vandeventer Engineering to make an annual 11 point inspection of the sewer plant, as well as service the pumps annually, was presented by David Branson, Chairman of the Sewer Committee. He reported that an agreement has been reached with Vandeventer to perform this service for a fee of $2,832 annually with a 10% discount on all emergency calls, repairs/or parts covered by the contract. Connor and Connor, the Village Engineering firm, has recommended that this service could benefit the sewer maintenance. David Branson moved, seconded by Walt Fritchie, to enter into a one year service maintenance agreement with Vandeventer Engineering as proposed. Motion passed unanimously.

Larry Surrells, Chairman of Streets and Sidewalks Committee, presented for approval, the 2006-2007 Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code which reflects the proposed allocations: Chip and seal, $25,229.45; Bituminous overlay, $24,540; and maintenance of streets, alleys, and sidewalks, $34,237.74. These amounts are to be paid from the restricted Motor Fuel Tax Receipts. Larry Surrells moved that this Resolution be approved, seconded by Walt Fritchie. Motion passed unanimously.

Village Clerk, Floyd Fuller presented the Annual Budget for 2006-2007 for approval. He reported that the budget for the Sewer Department budget shows a slight positive cash flow pending no serious problems with the sewer system. Larry Surrells moved, seconded by Greta Dennison, to approve the Budget for 2006-07. Motion passed unanimously.

Mrs. Jenkins, 403 E. Franklin, requested a “Children at Play” sign be installed in her neighborhood. DPW employees have reported that the requested signs have recently been installed. Sgt. Ed Meyers reported that he makes regular and frequent patrols of the area.

Other properties in need of attention were brought to the table by Mayor Schofield.
1. 601 W. Market St. is owned by a Bank that is reluctant to put any money into the property.
2. 402 E. Harrison St. is vacant and is becoming visibly rundown.

Clerk Floyd Fuller reported that the new Communications Tax has been bringing in over $2200 per month and that Mediacom has recently sent an annual payment of $6,655.35.

Committee Reports

Budget Committee – Floyd Fuller, Chmn., stated that he is working on the Annual Appropriations and Tax Levy Ordinance and a meeting has been scheduled with our Attorney for completion. As soon as it is completed, it will be presented for approval.

Building Committee – Larry Miller, Chmn., stated that the Village buildings and lots are greatly improved this year and are making a great impression on all visitors. However, there are several junk or inoperable vehicles that need to be removed from various lots.

DPW employee, Jim Baker, reported that the new barn doors have been installed and are working fine.

Larry Surrells noted that three more businesses are locating on Main St..

Greta Dennison moved, seconded by Gene Purcell, to go into Executive Session as per Section 2 © (1) of the Open Meetings Act for the discussion of employee relations. Motion passed unanimously.

Meeting adjourned to Executive Session at 7:00 P.M.

Regular session reconvened at 7:18 P.M.

Greta Dennison, Chairman of Employee Relations Committee, moved, seconded by Larry Surrells, that their committee recommends that the Employee Guidelines remain "as is;" and that DPW employees, Carl Woosley and Jim Baker, be given $0.50 per hour raise starting April 7, 2006, and that they be commended for their excellent work. Motion passed unanimously. Meeting adjourned at 7:22 P.M.


Patricia Schofield, President
Floyd M. Fuller, Clerk

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