Village of Palestine
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Minutes of February 2, 2008
Village of Palestine Board of Trustees Meeting

The Palestine Board of Trustees met in regular session on February 2, 2008, at 6:00 PM. Trustees answering the roll call were Gene Purcell, Greta Dennison, Walter Fritchie, J.D. Kimberlin, and Larry Surrells. David Branson was absent.

Police Chief Jim Clark and Margaret Littlejohn were also present.

Visitors present were Daily News Reporter Tom Osborne and George Harrison.

The meeting began with all in attendance reciting the Pledge of Allegiance.

George Harrison was present to discuss a serious loose dog problem in his neighborhood on Tracy Dawn. Several dogs run loose and challenge children and adults. Some months ago, Harrison rescued a child from possible danger relating to a large dog. Harrison left a folder of pictures of the dogs in question. The owners have been notified by the Village Police but are apparently ignoring the problem. He is asking for more help to resolve the issue.

The minutes of the last meeting were approved as presented, by consensus.

OLD BUSINESS

Mayor Schofield reported that the new pumps and motors have been ordered and should be delivered in early March. The DPW employees will start installing the equipment as they have time.

NEW BUSINESS

Larry Surrells, Chairman of Streets, Alleys, and Sidewalks presented a resolution for the maintenance and upgrade of streets and sidewalks.

The proposed street improvement projects were:
1. Chip and Seal, Patching, etc. $ 6,529.00
2. Sidewalk replacement & repairs. $6,000.00
3. General Village Street Maintenance $38,802.52
4. Engineering $1,744.37
Total Estimated Street Maintenance costs $ 53,075.89

Larry Surrells moved, seconded by Greta Dennison, that the proposed Street Improvement Projects be approved and paid from Motor Fuel Tax funds. Motion passed unanimously.

The sidewalk maintenance and upgrade projects were:
1. Place a Handicap RR Crossing at Main and IRR $ 2,700.00
2. Replace curb and gutter at Main & Grand Prairie 5,850.00
Total Estimated Cost $ 8,600.00

Larry Surrells moved, seconded by J.D. Kimberlin, to approve the proposed Sidewalk Improvement Projects and will be paid from Motor Fuel Tax funds. Motion passed unanimously.

An Entrance Removal Permit for Lot 109 S. Main at the corner of Main and Grand Prairie was presented to the Board. Greta Dennison moved, seconded by Gene Purcell, to present this Permit to the lot owner for approval. Motion passed unanimously.

Mayor Schofield announced that Environmental Certification Labs, Inc. had increased their required EPA monthly laboratory analysis of the sewer system by $13. The total monthly fee is now $122.

Mayor Schofield asked that the Village Board plan to attend the Annual Chamber of Commerce dinner on Wednesday, February 20, at 6:00 PM.

Mayor Schofield announced that trash removal by Veola will remain on Wednesdays as has been scheduled in the past.

The Reverse 911 Emergency Calling System is now in place. Those with unlisted numbers and cell phones may notify Reverse 911 of their numbers by completing a form available at the Village office.

Also available from Reverse 911 is Guardian Notification. Reverse will call and check on children, or loved ones at specified dates and times and report to the Guardian as needed. Forms are available at the Village office.

March 15 is scheduled for Village Financial Budgeting for the coming fiscal year.

Larry Surrells reported that he has been assisting a person who wants to place a manufactured home on a lot on the east part of the Village. The lot size is adequate and the party has been notified that the unit may not be over 10 years old when placed on the lot.

Chief Jim Clark gave his annual activity report. In general crime has been down although some areas are higher. All cases have been solved.

Greta Dennison moved, seconded by Gene Purcell, to go to Executive Session to discuss personnel issues. Motion passed unanimously.

Meeting recessed to Executive Session at 6:55 PM.

Regular Session resumed at 7:25 PM

Chief Clark has requested secretarial help due to the increasing amount of required paperwork regarding criminal activities. Secretarial help would let him be more pro-active in working cases outside of the office.

Greta Dennison moved, seconded by Larry Surrells, that a qualified secretarial person be hired to work in the Police Department for 20 hours per week. Compensation will be the going rate for secretarial work, but with no benefits. Motion passed unanimously.

Meeting adjourned at 7:30 P.M.

 

Patricia Schofield, President
Floyd M. Fuller, Clerk

 

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