of January 3, 2008
The Palestine Board of Trustees met in regular session on January 3, 2008, at 6:00 PM. Trustees answering the roll call were Gene Purcell, Greta Dennison, Walter Fritchie, J.D. Kimberlin, David Branson, and Larry Surrells.
Police Chief Jim Clark and Margaret Littlejohn were also present.
Visitors present were Bob Taylor, John Mattox, David and Judy Winger, Larry Miller, and Daily News Reporter Tom Osborne. Brian Bradbury, CPA, was also present for the purpose of presenting the annual audit report.
The meeting began with all in attendance reciting the Pledge of Allegiance.
The minutes of the last meeting were approved as presented, by consensus.
Mitchell’s Backhoe Service has submitted a new rate schedule through October, 2008. This was a rate adjustment to his contract for inflation of fuel and costs.
Brian Bradbury, CPA, of Kemper, gave a report of the 2006-2007 audit. His report concluded that all funds were properly accounted for and the Village is in good financial condition. The audit requirements for CPA’s have changed the past year which make the accounting procedures more strict. The report format has been changed and is more in line with a business format, thus more easily understood by the general public.
David Branson reported a major problem has occurred at the lift station at W. Harrison and S Bryan streets. There are two lift pumps at that location. Both were down this week and only one has been brought back in service. The engineering firm of Vandevanter has been contacted to determine what will need to be done at this lift station to keep it in working order. They will present a solution and cost estimate for the project. When the upgrading of the lift stations are complete, all lifts and motors will be interchangeable making it easier to maintain the system.
The policy for the removal of tree limbs, branches, and trunks of trees removed from the properties of all property owners was reviewed. The board is in consensus that any trees removed from any property not owned by the Village are to be removed by the property owner at their expense.
Due to severe allergies and their consequences, some citizens have requested that there be no burning of leaves and wood. This was taken under advisement for further attention next fall.
Veolia has purchased the The Old School Disposal, who has the contract
for Oblong trash removal. This purchase has created a new trash pickup
schedule and Veolia has requested they be allowed to change our pickup
day from Wednesday to Thursday. By consensus, the Board agreed to this
Budget Committee Chairman, Floyd Fuller, reported that personnel for our Risk Management program has audited the Village and made recommendations for changes that will reduce our exposure to various financial risks. These suggestions will be implemented this year.
Streets, Sidewalks, and Alleys Chairman, Larry Surrells said that the sidewalk replacements for 2007 will be completed soon. The wet weather has impeded the progress.
Police Chief, Jim Clark, reported on the activities of his department for the past month. Several events occurred, but all cases have been solved. A fraud case is pending from an earlier month. The perpetrator is known but has fled the area making it difficult to prosecute. And on December 28, seven cars were entered and property stolen. Six of the cars had keys in the switch.
Greta Dennison moved to adjourn.
Meeting adjourned at 6:52 P.M.
Patricia Schofield, President